-
MEMORANDUM
From:
Olive HR Manager
To: All staff
Date: 12 June, 2008
Subject: Appointment of Francisco
Here we announce the appointment of
Mrs. Francisco as our new Sales Manager of the
Headquarter. She will be starting her
job next Monday morning. There will be a small
welcome
party by 9:00 that day so
everyone please be on time.
一、概述
备忘录是一种录以备忘的公文。在公文函件中，它的等级是比
较低的，主要用来提醒、督
促对方，或就某个问题提出自己的意见或看法。在业务上，它
一般用来补充正式文件的不足。
它的内容可以分为以下几项：
书端（
H
eading
）
收文人的姓名、头衔、地址（
Addressee?s
Name
，
Title
，
Address
）
称呼（
Salutation
）
事因（
Subject
）
正文（
B
ody
）
结束语（
Complimentary
Close
）
署名（
Signature
）
二、备忘录写作注意事项
1
、书端部分包括发文机关的名称、
地址、发文日期，有的还包括电报挂号、电传号、电
话号码等。许多机关有自己特制的信
笺，在写书端时，其格式和标点符号的使用与一般信件的
相同。
2
、称呼
从左边顶格写起，对一般机关、团体的负责人一般用
Dear
Sir
，
对政府官员可用
Sir.
3
、正文、结束语和署名等项与一般
信件的格式相同。
“
事因
”
一项目前采用得较少。
三、经典范文（共有
5
篇范文）
例
1
Directions
：
Write a
memorandum of about 100 words to the student
service department
and ask them to fix
a telephone for each dormitory.
MEMO
August
16
，
2005
To
：
The leader of student service department
From
：
Li Ming
Subject
：
Telephone
Dear
Sir
，
I would like to remind you that we are
in want of a telephone for each dormitory. As a
university
student
，
we need
to cope with the daily increasing communications
with teachers
，
friends and
people outside the campus.
We need a telephone to get
and send message
，
which is
important for us. Though most of us
have mobile phones and e-mail
address
，
a telephone in the
dormitory is after all the most convenient
and cheapest tool of communication. I
hope that you will pay attention to this problem
and solve it as
soon as possible.
Regards.
Yours
，
Li Ming
注：
“r
emind”
一词用法比较多，可以在后面直接接人或宾格，如
“
提醒我
”
译为
“please
remind
me”
。如果提醒某人某事则用
“remind
somebody of something”
，也可以在后面加从句，
即
“remind sb that”
，
“remind”
还有一个意思为
“
使想起
”
同样用
“remi
nd…of…”
的结构，应注意与
提醒某事区分。
例
2
Directions
：
You are supposed
to write a Memorandom of about 100 words to the
leader of
the supply section to borrow
one more microscope for your biological
experiment. It should
include
：
1
）
Why you need the microscope.
2
）
When you need it.
MEMO
August 12
，
2005
To
：
Mr.
Gates
，
leader of the supply
section
From
：
Li Ming of
the biological laboratory
Subject
：
Microscop
e
Dear
Sir
，
I'm a student of biology department and
we are badly in need of an extra microscope in
order to
improve our experimental work.
Our experiment
will start on Friday
，
so
please issue a microscope to us as soon as
possible so
that we can prepare better
for the experiment.
With kind regards.
Yours
sincerely
，
Li Ming
注：在写备忘录的时侯，一定要注意它的格式，尤其要在开头
写清楚是谁写给谁来备忘的，
用
“From
：
／
To
：
”
两个单词即可。文中的
“bad
ly”
是
“
非常的，迫切的
”
意思。短语
“in order
to”
同下句的
“so that”
意
思是一样的即：为了，目的是。不同的是前者后接动词原型而后者常跟目
的状语从句
，类似的短语还有
“in order
that”
，用法与
“so
that”
相同。
例
3
Directions
：
If you are the
teacher of the students'Counseloris
office
：
P.
steelpes
，
and you
have received a letter for requesting
for paid education leave from a student. Write him
a memo to
reply him including
details
：
1
）
The result of his requirement.
2
）
The reason for rejecting.
3
）
some
suggestions
You
should write about 100 words.
To
：
Records Section
From
：
P.
steelpes
，
Career Planning
Subject
：
Request
for Paid Education Leave
Date
：
May
22
，
2005
In response to your request
for one year of paid education leave to take a
degree in English
literature
，
I
have to inform you that we cannot authorize this
leave.
While we
appreciate your desire to improve your
knowledge
，
we feel that
English literature is
not directly
related to your present position and to the goals
of this organization.
I am aware of your great interest in
literature
，
and I would like
to point out that you could gain
advantage to apply for leave without
pay.
If you
need another information on the
above
，
do not hesitate to
keep touch with me at any time.
P. steelpes
注：首先要注意本篇备忘录的格式很标准。然后注意这个备忘
录的个别词的用法，譬如：
be aware of
注意到、当心的意思，
point out
指出，
request for
要求，
in response to
反馈。
例
4
Directions
：
You are a
supervisor of a big company. The chief of
operations wants to adopt
the
：
1
）
Does the 'punch-in
？
2
）
If the company
doesn't adopt it
，
what else
can we do to increase productivity.
You should write about 100
words.
To
：
David
Green
，
Chief of Operations
From
：
Tony Party
，
Supervisor
Subject
：
Comments
on the
Date
：
March.
22
，
2005
This is further to your
memo dated March. 20
，
2004
，
in which you proposed that
employees
adopt the
I fully agree with you that
we must increase productivity. As far as your
proposal that if the
，
we would have a
tighter control over the employees is concerned.
However
，
I don't
think so. I personally think
that
，
to accomplish
this
，
we should give the
employees more incentives to work
faster. I feel that if we
（
the
supervisors
）
could meet with
you
，
we could discuss
different possiblilities to create such
incentiveness.
Your consideration of this suggestion
would be appreciated.
Tony Party
注：此篇是对一篇备忘录的回复。生产主管认为实行打孔考勤制度（
“p
unch
-
in”system
），<
/p>
有利于增加生产效率。但督察却不这样认为。他认为
“shoul
d give the employees
more incentives
to work faster”
。
例
5
Directions
：
You are a manager
of administration office naming Vera. M. Bradford.
The
board of directors have decided to
anew the Fitness Center. Write a memo to tell all
the employees
that
：
1
）
How long will this project be last
for
？
2
）
Welcome the
employees to provide suggestions.
You should write about 100
words.
To
：
Every
Employees
From
：
Brian Aponte
Date
：
November
18
，
2005
Subject
：
Fitness
Center
The
board of directors approved the idea for anew
Fitness Center at its meeting yesterday.
Work on the
Fitness Center will begin right now and should be
completed within 90 days. An
employee
representative from each division will be
appointed to determine the type of equipment and
programs that will be made available.
We are happy to
be able to provide a facility that will contribute
to the physical fitness of all our
employees. Your representative on the
task force will contact you soon for your
suggestions about
activities and
equipment.
Brian Aponte
Administration
Office
，
Manager
注：这是一篇关于公司修建健身中心的备忘录。备忘录中说健
身中心工作马上开始而且
“completed within 90 days”
。而且希望各部门代表与主办部门联系，征求关于活动和设备的意
见
。
Directive
Memo
Sample:
MEMORANDUM
TO: Design Team
#362
FROM:
W.B. Working
DATE:
May 27, 1997
SUBJECT:
Project Schedule
As a result of yesterday?s meeting, I
suggest we follow the project schedule listed
below.
Remember, we must submit a
Proposal by noon on July 2.
Schedule
Task
Completion Date
Divide
research into groups and compile information June
6
Review designs from Kate
and Bill. June11
Write
Proposal June 23
Review
Proposal June 26
Submit
Proposal for printing June 27
Response Memo
Sample
MEMORANDUM
TO: Design Team
#362
FROM: W.B.
Working
DATE:
May 27, 1997
SUBJECT:
Project Schedule
Purpose:
This memo responds to your request that the weekly
meeting be moved
from 9am to
10am.
Summary: 1. This
request is satisfactory as long as it is approved
by management.
Discussion:
1. Management usually has no problem with the
individual time changes in
meetings, as
long as meeting minutes are turned in by noon to
Cathy.
Action: I
have asked Cathy if she thinks this would be a
problem and she said no, so
all we need
to do now is get approval from Steve.
Trip Report Memo Sample
MEMORANDUM
TO: Design Team
#362
FROM: W.B.
Working
DATE:
June 27, 1997
SUBJECT:
Weekly Meeting
Purpose:
This memo presents my impressions of the meeting
last week.
Summary: In
general, I felt that the meeting went well and
much progress was made.
Discussion: Barb and Jeff were able to
make progress on the graphics and should have
them finished next week.
Kyle and Sandy are on Chapter 2 of the
user manual.
Recommendation: Kyle will meet with
Jeff to see how they want the graphics integrated
into the text.
Field/Lab
Reports Sample
MEMORANDUM
TO: Dean of
Journalism
FROM:
Steve Nash
DATE:
June 27, 1999
SUBJECT:
Computer Lab
Purpose: This memo presents my the
findings of my visit to the computer lab at Clark
C252.
Summary: In
general, I felt that the lab needs much new
equipment and renovation.
Problem: The inspection was designed to
determine if the present equipment was
adequate to provide graduate students
with the technology needed to perform the tasks
expected of them by their professors
and thesis research.
Methods: I ran a series of tasks on
SPSS and WordPerfect and recorded memory capacity
and processing time for each
task.
Results: The
inspection found that the hardware used to run the
computers is outdated
and that the
computers itself are very slow.
Conclusions: This lab is inadequate for
the everyday needs of graduate students in this
department.
Recommendations: Four new computers
running on Windows98 and a processing speed
of at least 233mhz should be purchased
immediately.
商务便函与便条
审题：
Mr Smith, your
boss, told you to ask Ms Liu to attend a sales
presentation on a new product.
Write a note to Ms Liu:
*saying who
wants her to attend the sales presentation;
*informing her
when and where the sales presentation will be held
有同学写成
Mr Smith told me to ask
who wants to attend
有同学写成
Please write a note to
Ms Liu asking her to attend a sales presentation.
一定要把题目看清楚，再下笔写。
(
一
)
商务便函
<
/p>
一般公司企业往往都印有按照自己公司风格的商业便函，请看下列例子：
< br>
Memo
To
：<
/p>
(
收信人
)
From:(
发信人
)
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