商务英语论文——商务信函的写作

Write a business letter

In

today

’

s

highly

developed

and

competitive

society

,communication

between

individuals

and groups is becoming frequent and important .It serves to pass on information ,to express ideas

or to exchange feelings.

Generally

speaking

,the

function

of

a

business

letter

is

to

get

or

to

convey

business

information ,to make or to accept an offer ,to deal with various businesses .The business letter is

the principal means used by a business firm to keep in touch with its customers customers from

their impression of the firm from the tone and quality of the letters it sends out.

When we write a letter ,we enter into personal relationship with our readers.

Business

letters

can

be

classified

into

two

categories

:one

is

the

personal

business

letters

,and

the

other

one

is

official

business

letter .The

personal

business

letter

includes

public

relation

communication

such

as

ceremonial

speeches ,congratulation

letter

,letter

of

thanks ,and

invitation

like

notices

,schedules

,memorandums

,corporate

profiles .The

official

business

letter

can be inpuires ,offer ,order and so on.

There are some tip of writing important information in the business letters should be remembered

first.

:

⑴

When

we

use

the

number

from

0

to

9,we

should

not

just

write

the

number

,but

let

the

word

instead.

⑵

When the number is above 10,it is usually changed into number.

⑶

However ,when it comes to the time ,there is no limit .The same thing happen when we try to

introduce date ,contract number ,file number, cheque number and so on.

⑷

In the beginning of a sentence ,we should use word but not number.

⑸

If there are two or above number in one sentence ,keep the same structre.

⑹

If the number is approximate number ,use word ,not number ,for example :Hundreds of people

visited our stand during the exhibition .

⑺

The whole number and decimal number must be written in the same way .

:

⑴

The date written on the letter can not be the day we write the letter ,we can use the day we think

the letter will be sent off.

⑵

We used to write the date behind the name in Chinese ,but in English ,especially in business

letter ,the date should be put before our name .

⑶

The year must like the example 2011 ,but not the 11 for short ,this can be thought very informal.

⑷

So as the month ,if we want to show our formal , please use January instead of Jan or 1 in the

place of the name of month.

⑸

When there is month above , we can use 24

th

,or the number should be 24.

⑹

In fact ,there are many kinds of ways to show when we want to have a time of several days .For

example ,The exhibition will be held 18-25 April ,we can also say :April 18 to 25 18 to 25 of

April; April 18-April 25.

⑺

In

America

and

England

,there

can

be

some

small

difference .In

England

,we

say

19

May

2004;however

,Americans

usually

write

May

29

we

decide

which

way

to

use

,the

manner of the person must be clean.

:

⑴

Nowadays ,most people used to read 24 hours time .But if we can not write this ,please add a.m

or p.m behind the time to let more people understand .

⑵

We

use

o

’

clock

behind

a

number

to

show

a

point

of

time .For

example

:The

meeting

was

appointed

for

9:00

o

’

clock

of

Monday

morning

.However

,

sentence

like

Filght

CZ111

to

Shanghai starts boarding on 10:00 hours sometimes appears in the radio.

cy:

There are some currency of different country :

US

dollar

,

Canadian

dollar

,Australian

dollar

,New

Zealand

dollar

,Singapore

dollar

,Yen

or

Japanese dollar ,Won ,renminbi RMB .

s

The address includes two parts ,one is on the envelope ,the other should be written on the head of

the letter .When we write the address , must pay attention to the difference of Chinese and English

manners ,make sure that the order is correct .

Then ,let we come to the letter itself .

The requirements of writing English business letters can be finished into five points :

command of English

dge of business theory and practice

dge of technical terms

dge of pstchology

in salesmanship

And writing business letters should keep these guidelines in mind .

:

the words must be simple ,straight- forward ,

eness :

try to express in as few words as possible

tness :

there

are

two

meanings

:

⑴

grammar

,punctuation

,spelling

should

be

checked

to

make

sure

no

wrongs in the letters ;

⑵

to be honest ,the thing we say in the letter must be checked and make sure

that every thing we write is correct .

tness