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You
have
been
informed
that
next
Wednesday
your
company
’
s
computer
system
will be closed down so that improvement
can be made.
Write an email to all
staff in your department:
Saying what
time on Wednesday the system will be closed down
Suggesting how staff should prepare for
this
Saying how the system will be
better after the improvements
Sample A
To: all staff
From: Manager Director
Date: 27
th
March
Subject:
Company
’
s computer system
We are to carry
out the
contracted
/ signed /agreed
/ planned
/finalized
computer system up-grading
and therefore , on
……
,it is
to be closed
for
a
whole
workday .
I
would
appreciate
your
preparing
arranging
/scheduling
optional stuff that is not
……
I would be grateful if you could
rearrange your working stuff on
……
I would like
to tell you that
……
I would like to announce that
……
Sample B
I
have
an
announcement
to
make
that
the
computers
system
would
be
/
should
be / is
to be shut down on Tuesday
21
st
April for a full day.
Would you
please prepare for
alternative work on the request.
Thank
you.
Sample C
The
shut
down
of
computer
system
aiming
at
up-grading
for
high
efficiency
is to take place
on
……
lasting
a whole
workday and your
preparation
for
optional work stuff on our request
would be extremely appreciated.
Thank
you.
Sample D
May I have your attention that your
working stuff should be rescheduled
on
……
as we have contracted to
up grade our existing computer system
aiming at
……
Sample E
We have
just contracted / signed to up-grade our computer
system and it
is to be carried out /
fulfilled on
……
from
…
a.m. to
…
p.m.
so that the
system
should
be
shutdown
and
your
preparation
for
working
stuff
not
using
computer is required and appreciated.
You
need
to
inform
your
marketing
team
about
a
radio
advertising
campaign
for one of your
company
’
s new products.
Write an email to your team:
Reminding your team which new product
it is
Explaining why
you
’
ve chosen to advertise
on radio
Saying what you expected the
advertising campaign to achieve
Sample A
May I remind you
that the advertising for our newly
launched……
article
No
……
is to be
forested on radio as it reaches a large proportion
of
clients
who
drive
or
ride
vehicle.
This
is
to
help
push
up
our
performance
and achieve our
sales target for the first fiscal season.
Sample B
We
have
contracted
to
advertise
through
radio
broadcasting
our
new
……
article
No
…
,whose target consumer
and customer are elder people
at
home,
on
buses
or
taxies,
twenty
times
at
the
interval
of
each
program.
We expect the
campaign help enhance our market share to 28%.
You are a sales
manager and
you want to
arrange a meeting with your team
at the end of the month.
Write an email to your team:
Explaining the purpose of the sales
meeting
Saying how they should prepare
for the meeting
Telling them what they
should do if they cannot attend
Sample A
We
are
to
hold
our
monthly
meeting
to
/
aiming
at
map
out
/
work
out
/figure
out
our
sales
plan
for
next
fiscal
season
at
9
a.m.
nest
Monday
28
th
November.
You are expected
to make a survey of market needs and submit a
report in
advance.
Please
apply for
absence
in person
if you are not available
and
a substitute should be arranged.
Thank you
Sample B
It is necessary for
us to meet discussing the area we should improve
urgently
at
the
key
moment
because
the
order
should
be
won
before
the
next
fiscal seasons to meet the budget. Your
feasible solution should be
prepare and
submission is required for any absence.
Sample C
Our
strategic
meeting
for
the
new
fiscal
year
’
s
sales
target
allocation
is
to
be
held
at
the
conference
room
at
9
a.m.
on
……
and
your
tactics
for
realizing
the
push
up
of
performance
should
be
specifically
prepared.
Your
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