-
Document
Name
Document
Code
Purchasing Operation
Procedure
QM-COP-15
Edited/Revised
Date
Page
1/4
Code
2018.10.24
Version
Issued
Date
A/0
2018.10.24
1 .0 Purpose
This procedure describes the process
for the evaluation, selection and monitoring of
suppliers and the
processes and
controls for the purchase and verification of
goods and services.
2.0
Scope
This procedure contains the
following sections:
2.1 Evaluation and
selection of suppliers
2.2 Purchasing
process and purchasing information
2.3
Verification of purchased product
3.0 Procedure
It is the
responsibility of the Management Representative
and the Purchasing Representative to ensure
the implementation of this procedure
including:
?
?
?
Selection of suppliers that comply with
required standards;
maintenance an
Approved Suppliers List (ASL);
maintenance of relevant purchasing
records.
The
Purchasing
Representative
/
MR
holds
and
maintains
the
ASL
and
relevant
purchasing
records.
Records are maintained in
accordance with Control of Records..
4.0 Evaluation and selection of
suppliers
4.1
Suppliers
are
selected
on
their
ability
to
provide
quality
goods
and
services,
that
conform
to
all
relevant legislation and which are
delivered on time and at the right price.
4.2 Key product and
material suppliers are listed on an Approved
Suppliers List (ASL) which is maintained
within the company’s
purchasing/accounting system. Key suppliers are
monitored on the basi
s of historic
and
current
performance
and
the
list
of
suppliers
maintained
accordingly.
New
suppliers
whose
performance may affect service quality
are sent a Supplier Questionnaire, Quality Form in
advance of, or
in conjunction with an
initial order.
4.3 An assessment of the supplier is
made on receipt of a completed questionnaire,
visit and/or initial
performance. If
deemed necessary by the MR, a supplier audit may
be arranged.
4.4 The selection of new
suppliers is based on one or more of the
following:
?
?
?
?
ISO9001
accredited supplier identified through
questionnaire return
Visit feedback
from MR or delegate
Initial order
quality/environmental performance
Successful supplier
quality/environmental audit
If this
manual is printed, it is an
UNCONTROLLED
copy.