英文请假条

Asking for Leave

花蓉

March 2

，

2009

A Note for Leave

Many students with English as a second language worry that their writing is not advanced

enough for letter writing. This is not the case. An effective letter uses short, simple sentences and

straightforward vocabulary. The easier a letter is to read, the better. You will need to use smooth

transitions so that your sentences do not appear too choppy.

A note for leave has four parts. They are:1

）

Date 2

）

Salutation (

称呼

) 3

）

Body 4

）

Signature (

署

名

)

The date

is the time when the note is written. It is in the upper right or left corner of the note.

Salutation

usually begins with Dear ______. The blank is for the name of the person you are

writing to.

There is a comma or colon behind the person’s name.

First

and

foremost,

make

sure

that

you

spell

the

recipient's

name

correctly.

You

should

also

confirm

the

gender

and

proper

title.

Use

Mrs.

if

you

are

100%

sure

that

a

woman

is

married.

Under less formal circumstances or after a long period of correspondence it may be acceptable to

address a person by his or her first name. When you don't know the name of a person and cannot

find

this

information

out

you

may

write,

Whom

It

May

Concern

It

is

standard

to

use

a

comma (colon in North America) after the salutation. Here are some common ways to address the

recipient:

Dear Mr Powell

，

Dear Professor Wang

，

Dear Prof Wang Ming

，

Dear Wang Ming

，

Dear Frederick Hanson:

Dear Editor-in-Chief:

Dear Valued Customer

，

Dear Sir or Madam:

Dear Madam

Dear Sir,

Dear Sirs

The body

includes

the

reasons

,

and

the

time

that

you

want

to

ask

for

leave.

If

there

is

a

certificate, it is better to mention it to the person you are writing to. And enclose the certificate

with your note.

The signature

tells who writes the note. It is in the lower right or left corner of the note.

1

Asking for Leave

花蓉

March 2

，

2009

Closing

Here are some common ways to close a letter. Use a comma between the closing and your

handwritten name (or typed in an email).

Yours sincerely,

Sincerely,

Sincerely yours

Thank you,

Best wishes

All the best,

Best of luck

Warm regards,

Yours truly,

Sample 1

February 28

th

Dear Ms. Jiang,

I am terribly sorry that I shall be unable to attend this morning two periods

of English Class due to a bad cold and high fever. Enclosed is a certificate

from the doctor who said I must stay in bed for a few days. I will go back to

school as soon as I recover.

Yours respectfully,

signature

Tian Ye

Sample 2

Dear Miss Huang,

My sister called me last night, and she said that my father is dangerously ill. I

beg to apply for seven days’ leave of absence from 16th to 21st instantly, in order that

I

can

see

my

beloved

father.

I

should

be

much

obliged

if

you

would

grant

me

my

2

Asking for Leave

花蓉

March 2

，

2009

application. As regards the lessons to be missed during my absence, I will do my best

to make up for them as soon as I get back from home.

Sincerely yours,

Sample 3

August 22nd

Dear Secretary Li,

I‘m sorry to apply for ten days’ leave from t

he Aug. 23rd to Sept., 3rd instantly,

as the time is urgent. My father now in the hospital is badly ill and I have to take care

of

him

for

a

few

days,

for

I’m

the

only

child

in

my

family.

I

will

show

you

the

telegram about my father’s illness to support my

application. I promise I will do my

best to catch the missed lessons on after I come back. Wish for your allowance.

Yours respectfully

，

Sample 4 (You could follow the following format.)

To: Peter Stone, Manager

From: Lynn Chen, Financial Department

Date: May 22nd, 2009

Subject: Casual Leave of Absence

Peter, I would like to know if I could ask for a casual leave of absence for one day on May 24th,

this Wednesday.

This morning I received a telephone call from my dentist, urging me to come to his practice for

immediate treatment of my teeth. I have been experiencing a stinging pain, depriving me of my

sleep during the past fortnight. The situation could worsen, should infection occur.

Concerning my workload: As Wednesday is not as busy as the other weekdays, I think a one- day

leave

this

Wednesday

may

be

the

best

solution.

I

apologize

for

the

inconvenience

my

absence

from work may cause.

Thanks. I will call you at 1:30p.m. Or you can call me at any time.

Sample 5 (You can follow the format.)

To: James Zhao, Manager

3

Asking for Leave

花蓉

March 2

，

2009

From: Kaven Han, assistant

Date: March 27th, 2008

Subject: Note for sick leave

Dear Mr. Zhao,

I would like to know if I could ask for a sick leave for one day on March 29th.

I just caught a cold, and then I hope I can go to hospital that day. And I will try my best to finish my work

on March 28th.

Many thanks. I'm looking forward to your kind answer.

Sample 6

（

very casual one

）

Asking

for

Sick

Leave

Sept.

17,

2008

Dear

Teacher,

I

am

very

sorry

to

apprise

you

that

I

am

unable

to

attend

school

today

owing

to

a

stomachache.

I

enclose

doctor’s

certificate

and

ask

you

for

sick

leave

of

two

days.

Your

student

Li

Ming

Encl.:

Doctor’s

certificate

for

sick

leave

Sample

7

（

casual

one

）

Asking

for

an

extension

of

leave

Prof.

Huang,

4