关键词不能为空

当前您在: 主页 > 英语 >

formal letter

作者:高考题库网
来源:https://www.bjmy2z.cn/gaokao
2021-01-29 18:10
tags:

-

2021年1月29日发(作者:monitor是什么意思)


How to Write a Business Letter


Business


letters


encompass


1)the


styles;


2)the


elements;


3)the


envelopes;


4)the


writing


principles.


All


these aspects are inseparable ingredients of business letter writing.


Styles of Business Letters


There are normally three styles in business letters: the indented, the blocked, and the modified.


1.



The Indented Style


In this style, the inside address and the paragraphs are indented, and the date and the complimentary


close are near the right-hand margin.













































Room 609, Building 11















































Shenyang Sports University


















































Shenyang, Liaoning, 110102





















































China






















































March 18, 2010



Mr. Ronald Purvis




Department of Education


Michigan State University









East Lansing, MI 48824











USA






































































Yours sincerely
























































(Signature)


2.



The Blocked Style


Room 609, Building 11


Shenyang Sports University


Shenyang, Liaoning, 110102


China



March 18, 2010



1


Mr. Ronald Purvis


Department of Education


Michigan State University


East Lansing, MI 48824


USA










Yours sincerely


(Signature)


3.



The Modified Style


This


is


a


combination


of


the


indented


and


the


blocked


style.


Here,


the


heading


is


in


the


center,


the


paragraphs are indented, the date and complimentary close are near the right-hand margin.


Elements of Business Letters


Business


letters


are


composed


of


seven


major


parts: 1)heading; 2)date; 3)inside


address; 4)salutation;


5)body; 6)complimentary close; and 7)signature. However, some other parts may also be includes or omitted


if it is necessary. Here is a brief introduction to the different parts of the business letters.


1.



Heading



The heading or letterhead refers to the


sender’


s address, which also includes the telephone number, and


the fax number. Nowadays, it may indicate the internet and e-mail information. Generally speaking, this part


is often printed on the writing paper of a company.


2.



Reference Number


This refers to the coded number created by the sender so that it is easy for him to arrange and keep the


files.


The


reference


number


is


only


for


the


sender



s


convenience


and


is


irrelevant


to


the


addressee.


For


example:


Your Ref. No. TG-7826


Our Ref. No. CQ-3892


Sometimes, the reference number is mentioned in the first paragraph of the body. Let



s take another for


example:



We refer to your letter of September 20,2003,ref. No. AD-31900


…”



3.



Date


The date is very important in business correspondence and should be clearly stated after the reference


number.


The


months


are


normally


not


contracted


and


the


days


can


be


written


with


cardinal


or


ordinal


numbers.


The British style is the day, the month, and the year in sequence. For example: 18


th


March, 2010 or 18


March, 2010.


The American style is the month, the day, and the year in sequence. For example: March 18


th


, 2010 or


March 18, 2010.


4.



Inside Address


The


inside


address


may


include


the


attention


line,


which


indicates


that


the


letter


is


expected


to


be


2


passed


promptly


to


the


specific


person


in


charge


of


the


program.


The


usual


place


of


the


attention


line


is


between the inside address and the salutation.


5.



Salutation



6.



Subject Line


The subject line, sometimes called the caption, is the main idea of a letter. It may include or omit the


word



Subject,





About,




or



Re,




and


it


is


often


placed


in


the


center


and


underlined


to


call


the


receiver



s


attention.


(Inside Address)


(Salutation)



















Subject: Purchasing IBM Computers





















(Body of the Letter)


7.



Body


The body is the most important part of a business letter. It conveys the writer



s message, so it should be


carefully planned. In this part, the writer should pay attention to the following rules:


(1)



Organize the idea in a good order.


(2)



Write in simple, clear, polite, and correct English.


(3)



Have a good introductory opening paragraph.


(4)



Confine each paragraph to the topic under discussion.


(5)



Call for some action in the closing sentences.


8.



Complimentary Close


9.



Signature


The signature is made of four aspects: the name of the writer



s company below the complimentary close,


the signature, the typewritten name, and the writer



s business title or position. All the four aspects should be


written on separate lines. The signature is pen-written above the typed name, and never signed with a rubber


stamp.


10. Business letters often require the initials of the message director and the typist so that it is easy to


identify and arrange the files. The initials appear at the left margin below the signature. The dictator



s initials


are capitalized while those of the typists are either capitalized or not. Colons or slashes are used to separate


the director and the typist. For example




JFK:MT






JFK:mt












JFK/mt


11. Enclosure


An enclosure is anything in the envelope other than the message itself. You need to indicate them if you


include documents, catalogues, invoices, price lists, and so on. When more than one item is enclosure, you


may indicate the number. For example:


Encl: a/s (as stated)


Encls: 3 invoices


Encl 1: 2 certificates


Encl 2: 4 photos


12.


Carbon Copy


13. Postscript


PS: I will meet you at the August Conference.


14. Pagination


If a letter is more than one page and continuation sheets are used, plain paper of the same quality as the


letterhead should be used and typed with the following information on the top:


(1) the number of the page (in the center)


(2) the addressee or his company (on the left)


3


(3) the date (on the right)































-2-


Standard Oil Co.































August 2, 2010






15. Spacing



Writing envelopes


From:



















































Stamp




































To:













From:







4

-


-


-


-


-


-


-


-



本文更新与2021-01-29 18:10,由作者提供,不代表本网站立场,转载请注明出处:https://www.bjmy2z.cn/gaokao/586577.html

formal letter的相关文章

  • 余华爱情经典语录,余华爱情句子

    余华的经典语录——余华《第七天》40、我不怕死,一点都不怕,只怕再也不能看见你——余华《第七天》4可是我再也没遇到一个像福贵这样令我难忘的人了,对自己的经历如此清楚,

    语文
  • 心情低落的图片压抑,心情低落的图片发朋友圈

    心情压抑的图片(心太累没人理解的说说带图片)1、有时候很想找个人倾诉一下,却又不知从何说起,最终是什么也不说,只想快点睡过去,告诉自己,明天就好了。有时候,突然会觉得

    语文
  • 经典古训100句图片大全,古训名言警句

    古代经典励志名言100句译:好的药物味苦但对治病有利;忠言劝诫的话听起来不顺耳却对人的行为有利。3良言一句三冬暖,恶语伤人六月寒。喷泉的高度不会超过它的源头;一个人的事

    语文
  • 关于青春奋斗的名人名言鲁迅,关于青年奋斗的名言鲁迅

    鲁迅名言名句大全励志1、世上本没有路,走的人多了自然便成了路。下面是我整理的鲁迅先生的名言名句大全,希望对你有所帮助!当生存时,还是将遭践踏,将遭删刈,直至于死亡而

    语文
  • 三国群英单机版手游礼包码,三国群英手机单机版攻略

    三国群英传7五神兽洞有什么用那是多一个武将技能。青龙飞升召唤出东方的守护兽,神兽之一的青龙。玄武怒流召唤出北方的守护兽,神兽之一的玄武。白虎傲啸召唤出西方的守护兽,

    语文
  • 不收费的情感挽回专家电话,情感挽回免费咨询

    免费的情感挽回机构(揭秘情感挽回机构骗局)1、牛牛(化名)向上海市公安局金山分局报案,称自己为了挽回与女友的感情,被一家名为“实花教育咨询”的情感咨询机构诈骗4万余元。

    语文