-
Expressions and Sentence Structures
for Business Letters
(By Huang Zhimin)
Part
Ⅰ
This
part
is
collected
from
the
letters
written
for
Hulu
Terengganu
Hydroelectric
Project by all Contract Parties. They
shall be selected and changed based on actual
usage requirements.
To start a
letter or a part of a letter
1.
Following our/your letter
Ref.(1) above, we…
E.g.
Following your written proposal to change the two
headrace inclined shafts to
vertical
shafts in your Ref.(1) letter, we responded with
Ref.(2) letter on 22 Dec.
2011.
2.
Further to our/your letter Ref.(1)
above, we would
…
E.g. Further to your letter Ref (2)
above with respect to remedial work of the lined
drain, we have no objection.
3.
We refer to
our/your letter ref. … dated….
E.g. We refer to your letter Ref.
6-ICW2/0141 dated 11
th
February
2012. We would
resubm
it our revised Method Statement …
for your review and
approval.
4.
With
reference to AFC drawings, we would submit...
5.
Your letter Ref. …. dated
… refers.
6.
Our
earlier letter Ref. …dated … refers.
7.
Reference is made to …,
we would …
8.
e.g.
Reference
is
made
to
the
above
captioned
Site
Instruction
referring
to
the
survey works to be carried out at the
indicated disposal area, we would reply
as
…
.
9.
With reference to the above
captioned/sited Site Instruction, we would reply
in the
same manner as raised:-
10. We write
f
urther to the receipt of your letter
ref. ……
11.
The
subject matter and the attached … refer. We
….
12.
We
acknowledge the receipt of your letter Ref.(1) and
we ….
13. We write to
inform you that …
E.g.
We
write
to
inform
you
that
the
fabrication
of
Diversion
Tunnel
gate
embedded
parts
has
been
completed
since
5
th
December
2011
and
were
delivered to site on
18
th
January 2012.
14. This is to
advise
that
…
e.g.
A. We
note
your
letter
advising
us
of
the
delay
to
the
logging
works
in the
area….
B.
With reference to
the above
letters, LLSINO JV is
advising us of
their plan
to purchase
additional support items, namely canopy tubes,
facing nails and
steel ribs.
Please be
advised/informed ….(
文中用较多
)
15.
We are
pleased to (inform, submit)…
16. Attached
please
find
the
Method
S
tatement
…..
for
your
review
and
approval
(concurrence).
17.
Attached
herewith
one
(1)
set
of
invoice
no.
….
Complete
with
supporting
documents for your review and
certification.
18.
We submit herewith …. for your review
and approval.
(record/retention)
19. We enclo
se herewith …
for your information (review and approval,
consideration,
record,
reference….)
20. Please
find
attached
our
comments
marked
up
in
red
on
copy
of
your
Ref.(4)
document …..
To end a letter or a part of a letter
1.
Your early reply will
be
（
highly/much) appreciated.
2.
Your
early
reply
in
order
to
enable
us
to
proceed
with
the
works
will
be
highly
appreciated.
3.
Your favorable consideration and
approval will be highly appreciated.
4.
We bring these items to
your attention and action.
5.
Your attention and
necessary action to the above is highly
appreciated.
6.
Currently we cannot fully assess the
cost impact, upon completion of these works,
we will submit to yourselves all
records in due course.
Currently, we are unable to assess the
actual time and cost, these details/records
shall be forwarded to yourselves in due
course.
7.
In
light of the above, we …..
E.g.
In
light
of
the
above
and
pursuant
to
Clauses
1.9,
13.3
and
20.1
(as
appropriate) of the conditions of
Contract, we are entitled to be reimbursed for all
additional works, costs, losses and
expenses incurred by us for the acceleration of
the works in order to achieve milestone
….
E.g. In the light of the
above, we would appreciate if you can arrange a
technical
meeting to resolve these
issues.
8.
To
summarize, we require more details and
justifications to support your extension
of time claims.
9.
We trust the above
(clarifications) are in order.
10.
Your prompt action to
issue the abovementioned AFC drawings for us to ….
highly
appreciated.
11. We wish to seek
your early approval …..
We wish to seek your early approval to
perform the trial mixing of grout and trial
injection for Puah Dam curtain
grouting.
12. Any
inconveniences caused is much regretted.
13. We sincerely apologized
for any inconvenience caused.
14. Your prompt
action to …
is highly appreciated.
E.g.
Your prompt action to issue the abovementioned AFC
drawings for our further
action is
highly appreciated.
15. We
shall keep yourselves update accordingly.
16. We
hold
ourselves
available
should
you
have
any
questions
regarding
our
comments.
17.
Please don’t hesitate to contact our
Mr. Benito if you have queries.
Useful
expressions
1.
We have gone over the information and
would comment as follows: -
2.
We notice (note, observe,
find) that …
3.
We would submit the …. for
your information and record purpose (for your
review
and concurrence, for your review
and approval)
4.
There are
several issues raised in the reply from HTJV that
will significantly impact
on the cost
and time for construction of ….
5.
We feel (consider,
opine
) that…
(
提出自己的看法和观点
)
6.
We would consider that
...
7.
After due consideration, we feel
that…
8.
We would
maintain that... (
保留自己原来的观点
)
E.g.
We
would
maintain
that
we
would
request
yourselves
to
nominate
the
laboratory.
9.
We are looking forward to (sth./doing
sth.)
E.g. We are looking forward to
receiving your confirmation to dam foundation
level
and grout curtain final
elevations.
10. Taking
account of your comments, we would reply as
follows: -
11. Incorporating with your
comments, we would reply as follows:-
12. We write to reply in the manner as
raised:-
13.
Kindly note that ….
Kindly note that the schedule for the
above mentioned blocks is exactly the same.
For your information, the
11 nos of steel ribs are on site.
(
顺便告知
).
14. We
have duly studied your comments, and would
…..
E.g. We have
duly studied your comments and proposed Sub-
contractors to carry
out the drilling
cored holes and to perform teleview recording, and
would comment
as follows:-
15. Our justifications to the
abovementioned requirement are as follows:-
(
论证
)
16. Our
justification is that …
(
我方的理由
)
E.g. Our justification is that there is
currently one automatic rainfall gauge installed
by TNB at Platform B and this gauge is
in operation to record rainfall at Area 2.
17.
… point out
that …/ highlight that …
18.
… acknowledge
sth/that…
19.
It
appears that …
(
表达不太确切的看法和观点，或委婉表达
)
20.
We understand
that…
21.
We find
that …
22. We agree that it
may be mutually beneficial for the design slopes
to be reassessed
based on the actual
geological conditions encountered at the site.
23. We kindly inform you
that the aforesaid drillings shall be identified
as additional
works in addition to the
fifteen (15) nos. of percussion drilling as
instructed…
24. Please be
advised that until the headrace tunnels and shafts
are finally defined it
is
not
possible
to
calculate
the
final
water
velocities,
water
pressure
and
water
hammer which you
request.
25. We trust that
the above is agreeable to yourselves.
26. We have no choice but to re-propose
and realign the MAT and construction adit to
suit your latest instruction.
(
表达客观和被动
)
Should
we reach the face/entrance of the Powerhouse at
EL…., we are left with
no
choice
but
to
drill
and
blast
the
rocks
as
per
the
Tender
Drawings
unless
otherwise instructed by yourselves.
27. Your kind assistance to
look into the above matter is much appreciated.
28. We take this
opportunity to (request you to confirm if we are
to proceed with the
procurement and
fabrication of the eleven nos of steel ribs as per
AFC drawings)
29. We
envisage
/anticipate
that
we
will
require
these
additional
borrow
areas
by
January
2013.
同意或近义词、短语
Based
on, in accordance with, as per, pursuant to,
according to, depending on
Regarding, in relation to, related to,
with regard to, as to, pertaining to, pertinent
to,
with respect to, relating to.
Including, with … included,
inclu
sive of,
Due to, for, for the reason that, for
the reason of
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