大学商务英语会议纪要

Meeting Minutes

一．

Brief Introduction:

Minutes are written as an accurate record of a group's meetings, and a record decision taken.

They are useful because people can forget what was decided at a meeting if there is no written

record

of

the

proceedings.

Minutes

can

also

inform

people

who

were

not

at

the

meeting

about

what took place.

Before each meeting an agenda should be drawn up, detailing the matters to be discussed at the

meeting. A set of minutes should normally include the following information:

·

Name and topic of the meeting

·

Time, date and place of meeting;

·

Chair/Host/Owner of the meeting

·

List of people attending;

·

List of absent members of the group;

·

For each item in the agenda, a record of the principal points discussed and decisions taken;

·

Task List

·

Whom will perform the tasks

·

Deadlines

·

Time, date and place of next meeting

·

Name of person taking the minutes / Minutes Taker

·

Topic for Discussion

·

Voting Results

·

Resolutions

二．

8 Tips for meeting minutes writing

会议纪 要的

8

建议

1.

根据会议议程表制定会议纪要大纲，并根据议题的讨论顺 序做记录。

2.

在会议前向每位小 组成员分发会议议程表，使每位成员都能对会议有所准备。

3.

使用公司的固定格式。

4.

提前根据议程表制定大纲，并预留足够空间做笔记。当一 个议题记录完毕，你可以迅速

跳至下一个新议题。

5.

会议纪要应尽量简短扼要。不要过于繁琐。如果你想记下 会议中的每句话，你可以考虑

对会议录音，并在会后使你的会议纪要更详尽。

6.

为了确保能准确记录各位与会者的发言， 应事先编写一份座位表并请不熟悉的与会者做

自我介绍。

7.

应在会后当你的记忆还清晰的时候，尽快编写会议纪要。 在会议纪要分发给每位成员前，

确保会议主席已批阅。

8.

切忌，会议纪要只需记录会议中的重要议程。过于繁琐的 信息应排除在会议纪要外。

当你在编写会议纪要时，

如果能遵照以上这些简单的建议，

英语会议中的各项内容将被

三．

Especially in language

·

formal tone of voice;

·

Generally passive verb;

·

Wording maximize the use of commonly used words.

·

A In terms of the language, the language with the more formal, more emerged is more formal.

Such as: so-so (

satisfactory)

B. Avoid abbreviations

：

Corp

( Corporation )

C. Avoid using the person terms: our idea

(

the company’s proposal

)

D. passive voice

Sample 1

：

Agenda for the meeting of a board of directors

XYZ COMPANY

Meeting of the Board of Directors to be held On Wednesday, April 3, 2009 at

10: 15 A. M.

in The Company Boardroom.

AGENDA

1. Apologies for absence.

2. Minutes of the meeting held on March 2, 2009.

3. Points arising from minutes as read.

4.

Report by the Chairman ( a copy of the report is attached to this agenda) .

5. Resolution.

6. Date of next meeting.

7. To transact any other business that may come before the meeting.

董事会会议议程

XYZ

公司

事会会议将于

2009

年

4

3

日星期三早上

10: 15

在公司会议室举行

议程

1

．缺席说明。

2. 2. 2009

年

3

2

日会议的纪要。

3

．以上纪要所产生的问题。

4

．主席报告（本议程后附有报一份）

。

5

．提议。

6

．定下次会议日期。

7

．处理下次会议之前的任何问题。

四．

Glossary of terms used in meetings:

advisory committee, consultative committee

顾问委员会

,

咨询委员会

advisory opinion

顾问意见

adjourn

延会

agenda

议程

alternate, substitute

副代表

Am I in order?

咱这样做符合议程规定吗

?

amendment

修正

appointment

任命

assembly

大会

auditor

审计员

ballot

选票

banquet

酒宴

board of directors

董事会

box supper

慈善餐会

budget committee

预算委员会

buffet party

立食宴会

call to order

要求遵守秩序

casting vote

决定票

chairman

主席

clarification

澄清

closing speech

闭幕词

closure

闭幕式

cocktail party

鸡尾酒会

commemorative party

纪念宴会

comment

评论

committee of experts

专家委员会

committee, commission

委员会

congress

代表大会

consensus

意见

constitution, statutes

章程

consultant

顾问

convention

会议

dance(party), ball, fandango

舞会

deadlock

僵局

decision

决定

declaration, statement

声明

deputy director general

副局长< /p>

,

副处长

dinner party

晚餐会

director general

局长

,

处长

draft resolution

决议草案

,

提案

drafting committee

起草委员会

executive council, executive board

执行委员会

executive secretary

执行秘书

factual report

事实报告

fancy ball

化妆舞会

fancy fair

义卖场

farewell party

惜别会

final sitting

闭幕会

first draft, preliminary draft

草案初稿

former chairman

前主席

(

美作

:past chairman)