英文信函写作格式与规范

（或

Enclosures

4 Invoices

(

附：发票四张

)

HEADING

（信端）

DATE

（日期）

INSIDE ADDRESS

（信内地址）

????????

????????

SALUTATION

（称呼）

BODY OF LETTER

（信的正文）

————————— ———————————————————————————————————

———— ————————————————————————————————————————

————————————————————————————————————————————

——————————————————

COMPLIMENTARY CLOSING

（结束敬语）

SIGNATURE

（签署）

ENCL(S):

（附件）

(or P.S.)

（或附言）

下面是日常生活中常用的几种专用信件实例。

A.

推荐信

(Letter of Recommendation)

Sample 1

P.O. Box 3567

Nanjing University

P.R. China

3

30 August 2003

Professor Ellis Browning

Department of English Literature

University of Cambridge

Dear Prof. Browning,

I have the pleasure of introducing to you Ms Hong Feng, the bearer of this letter, who is

a former student of mine in Nanjing University.

Ms Hong was a top student in our department, where she spent four years for her first degree

in Modern English Language Studies, followed by three years of graduate study in the 20th

Century

English

Novels.

She

has

special

in

demonstration

of

her

gift

and

creativity.

She

has

now been accepted by Cambridge where she will spend 3 years working on her doctoral degree.

Ms

Hong

has

always

been

a

delight

to

teach.

In

addition

to

her

academic

talent,

she

is

pleasant,

amiable and understanding. I have no doubt that you will enjoy being her teacher as well as

her friend.

I

should

be

very

much

obliged

if

you

can

help

her

settle

in

and

also

give

her

necessary

guidance

in regard to her course work.

Yours sincerely,

Fan Wen

Sample 2

Xiaxin Foreign Trade Co. Ltd.

23 Nanhua Road, Xiamen

5 May 1998

To whom it may concern,

This

is

to

introduce

Mr.

Chen

Taiping,

the

bearer

of

this

letter,

who

is

the

Marketing

Manager

of our Company.

Mr. Chen Taiping has been assigned to do a marking research around the Country. We should

esteem it a great favour if you would afford him the necessary information.

4

Yours faithfully,

Li Ling

General Manager

B.

感谢信

(Letter of Expressing Gratitude)

June 12, 2003

Dear Dr. Smith,

I

would

like

to

thank

you

for

allowing

me

to

observe

classes

as

a

visiting

scholar

from

China

in your nice department with so many talented and productive professors. My one year stay

in your country will come to an end, and I

’

m very happy to say that I

’

ve enjoyed my time

here.

I

really

like

your

department

and

your

faculty

and

staff

members

who

are

so

kind,

helpful,

and pleasant to get acquainted with, to learn from, and to cooperate with. Your university

is an ideal one to visit, to learn from and to do research in.

During my one year stay

here, I have

studied

several

courses

offered

by

your

professors from

whom I have learned a lot from their excellent class instruction. I feel I should say much

more,

but

the

language

fails

me

at

this

point.

Your

department

and

your

colleagues

have

given

me

a

host

of

opportunities,

so

much

pleasure,

and

good

friends,

and

countless

precious

memories

for which I am truly grateful.

Thank you a million times for the good that you and your friends have done for me. I will

always remember you and your friendship. May health, happiness, and progress be yours.

Yours sincerely,

Wang Xin

C.

祝贺信

(Letter of Congratulation)

CHINA SOUTHWEST AIRLINES (CSWA)

Xiamen Office

Address: Wenbin Villa, 68 Mid-Hubin Road, Xiamen

Tel: 9008000 Fax: 606494

6 December 1994

Lucas TAECO Aerospace (Xiamen) Co. Ltd.

20 Diliao Road, Gaoqi International Airport

Xiamen, 3610006

Dear Sirs,

Please accept our most sincere congratulations on the new joint venture you have recently

established in Xiamen.

5

The British Lucas Aerospace corporation is a well-known international enterprise with an

excellent reputation worldwide. We believe that the establishment of the Xiamen Lucas,

following Lucas-Sydney and Lucas-Singapore, will inevitably make a tremendous contribution

to the development of the aviation industry in Xiamen. May we have friendly cooperation in

the future!

Wishing you continuous success with the joint venture!

Yours sincerely,

Lin Chun

Manager

D.

邀请信

(Letter of Invitation)

19th Oct., 1999

Dear Susan,

I hope that you and your husband haven

’

t any plan for the weekend on Oct. 28th, as we would

like you to spend it with us at our home in the countryside.

I am sure your husband can find some real fish here in the river, for it

’

s the best season

for fishing. So bring your fishing clothes. And also bring your golf club, as we can also

play golf here for there is a world-class golf court near.

We hope that nothing will prevent you from coming, as we

’

re looking forward to your visit.

Be sure to let us know what train you are to take so that we can meet you at the station.

Cordially yours,

Kitty White

E.

申请信

(Letter of Application)

Harbin Electric Motors Factory

412 Qianjin Road

Harbin, Heilongjiang

The People

’

s Republic of China

March 22, 1998

Mr. Herbert E. Beck, Jr.

General Manager

Standard Motors Corporation

4528 Southland Ave.

Chatanooga, Tennessee 47115

6

U. S. A.

Dear Mr. Beck,

The reputation and growth of Standard Motors Corporation ahs led me to write this letter.

I

’

m interested in a management trainee position in your corporation.

Currently,

I

’

m

the

assistant

director

of

Harbin

Electric

Motors

Factory

in

charge

of

testing

and

quality

control.

I

have

been

granted

a

leave

of

one

year

to

learn

the

advanced

managerial

skills and develop business contacts in the United States.

As a trainee, I do not require a salary, but would appreciate if your can provide me with

a stipend enough to support myself during the year. The Chinese government will pay all my

travel expenses.

In the past two years, I have read much about your corporation and its excellent management.

To join you and work with you would be a great opportunity for me. Enclosed please find my

resume and two letters of recommendation. If further information is needed, please let me

know.

Thank you very much for your consideration.

Sincerely,

Wu Shunxiang

英语书信写作句式与套话

常用的起首语有：

1

）

Thank you for your letter dated Dec.22,1969.

2)Many thanks for your letter of Sept.5

，

1997.

3)A thousand thanks for your kind letter of June 5,1997.

4)Your kind letter of November 22th arrived this morning.

5)Your letter which arrived this morning gave me great comfort.

6)In reply to your letter dated 4th July,I want to say?

7)Thank you very much for your letter of August 2 and the gift you sent me on Christmas

Eve.

8)What a treat to receive your kind letter of May 5th!

9)It is always a thrill to see your nice handwriting.

10)First of all I must thank you for your kind assistance and high attention to me .

11)With great delight I learn from your letter of this Sund

ay that ?

14)I am very much pleased to inform you that my visit to your country has been approved.

15)I wish to apply for teaching position you are offering.

16)I am too excited and delighted at your good news.

17)I am very obliged to you for your

warm congratulations.?

7

常用的结束语有：

1

）

Awaiting your good news,

2)Looking forward to your early reply,

3)Hoping to hear from you soon,

4)We await your good news.

5)I hope to hear from you very soon.

6)We look forward to your reply at your earliest convenience.

7)I look forward to our next meeting there in Los Angeles.

8)Your early reply will be highly appreciated.

9)Any other particulars wanted we shall be pleased to send you.

10)The help you give me is sincerely

value

d.

11)I hope everything will be well with you .

12)Please let us know if you want more information.

13)I hope you always enjoy yourself.

14)I wish you very success in the coming year.

15)Please remember me to your family.

16)With best regards to your family.

17)All the best.

18)With love and good wishes.

1

、投诉信

开头

: I am writing to inform you that I am dissatisfied

（不满意）with your ?

结尾

: I understand you will give immediate attention to

（马上关注）

this matter.

I would like to have this matter settled by the end of

?

2

、询问信

开头

:

I

would

be

most

grateful

（感激的）

if

you

could

send

me

information

re garding/concerning

（关于）

?

I

am

writing

to

see

if

it

is

possible

for

you

to

provide

me

with

information

regarding

?

结尾

: Your prompt

（立刻的）

attention to this letter would be highly appreciated

（感激）

.

I am looking forward to hearing from you.

3

、请求信

开头

: I am writing to seek for your assistance

（帮助）

in ?

结尾

: I would like to thank you for your generous

（慷慨的）

help in this matter.

4

、道歉信

开头

: I am writing to apologize

（道歉）

for ?

I am

writing to say sorry for ?

结尾

: I sincerely hope that you will be able to think in my position and accept my apologies

（道歉）

.

5

、感谢信

开头

: I would like to convey

（表达）

in this letter my heartfelt thanks to you for ?

结尾

: I must thank you again for your generous help.

8